FRIDAY CONFERENCE LINE-UP CONFIRMED:

Friday’s Conference will be adjusted to include more discussion between attendees and MotorSport New Zealand around the informative seminars. Friday’s Conference will also be open to Clubs, Competitors, Volunteers and Officials to attend to provide input and engage in seminars.

Michael Masi: Keynote speaker – What does success look like?

Highly experienced and regard motorsport official, Michael Masi, shares his experiences in motorsport and talks about defining success and how to achieve it. Michael’s knowledge, experience, and stories are incredible and this is a rare opportunity to hear from a global motorsport figure.

Kevin McCaffrey: Motorsport Clubs – How to run a successful motorsport club

Kevin McCaffrey is a governance and strategy expert who has traversed the corporate world as well as sporting organisations at all levels across the country. With increased compliance, a new Incorporated Societies Act, and a fast evolving world – Kevin will help you and your club operate at the highest level for years to come. This session will look at strategy, succession planning, compliance, and governance – and at the appropriate level for clubs of all sizes.

Jordie Peters: Leveraging Artificial Intelligence for your club

AI is here and whilst it may seem scary and overwhelming, it is a tool that can transform your club’s operations. Learn some simple and practical ways of using AI to reduce your volunteer time and improve your clubs operations from administration, marketing, and event delivery. Jordie Peters, MotorSport New Zealand’s GM – Operations & Engagement, will lead this interactive session.

Mike Hartley: MotorSport New Zealand’s new CEO

MotorSport New Zealand’s new CEO, Mike Hartley, will make his first address to the annual conference where he will share some exciting updates and our refined strategy and direction for the organisation.

Sportsground: Utilising Sporty and MotorSport Online for Club Management

MotorSport Online and Sporty is packed full of features, including many tools for managing your club and your members. Sporty experts join us to walk through some of these features which will help streamline your club’s membership management.

Group Discussions: Throughout the day, we will break to have some focused discussions about the sport as a collective. These discussion will give everyone the chance to share ideas, experiences, and provide feedback to everyone in the room.

Service Park will remain at the end of the day. This is a great opportunity for you to network and catch up with other passionate people whilst enjoying a drink.

A finance seminar and the 79^th Annual General Meeting will take place in the morning, with the aim for formalities to be concluded by lunch time.

REGISTRATIONS:

Event Fees (per person), including GST:

• $195.00 – Friday Conference only
• $195.00 – Saturday AGM only
• $315.00 – Two-Day Conference: Friday, and Saturday’s AGM
• $445.00 – Saturday AGM and Awards Evening
• $500.00 – Full event package: Friday Conference, Saturday AGM and Awards Evening
• $295.00 – Awards Evening only

These event fees cover venue hire, administration costs and catering. A late fee of 60% of the chosen option (per person) will apply to all registrations received after 4.00pm 15^th April 2026. Registration alongside payment of the registration fee must be received before attendance. Any dietary requirements are to be noted on the Registration Form. No registrations will be accepted on the day.

Clubs are advised to refer to the MotorSport New Zealand Inc Constitution available from the MotorSport New Zealand website for any initial questions around the rules for nomination.

Clubs are advised to refer to the MotorSport New Zealand Inc Constitution available from the MotorSport New Zealand website for any initial questions around the rules for nomination.

When making election nominations, we recommend that Member Clubs:

(a)        Firstly, seek confirmation verbally from the person your Member Club seeks to nominate, that they will accept a nomination for the election; then,

(b)        Submit your Member Club’s completed Nomination of Election Candidate form.

(c)        Forward that person (or get them to contact MotorSport New Zealand) the link to the Acceptance of Election Candidate Nomination form for them to complete advising them to submit this prior to the closing date stated in the table above. Please sure that they are aware that they will be required to have two Member Clubs nominating them for the election. This may be something your Member Club may need to assist them with by way of introduction to another Member Club

Please note that no nominations can be accepted by MotorSport New Zealand until:

• A corresponding Acceptance of Election Candidate Nomination is received from the Candidate; And
• The nomination is supported by two Member Clubs.

Both Member Club Nomination of Election Candidate and the Nominee’s Acceptance of Nomination must be received by the MotorSport New Zealand Office by 4.00pm 3^rd April 2026 or will not be accepted for the 2026 Election.

Only remits concerning the Constitution and/or National Sporting Code excluding the Appendices, will be considered at the Annual General Meeting.

All such remits must state the Constitution Rule Number or National Sporting Code Article number. If none are appropriate, please state “General” and an explanation of the remit along with the reason behind it. Please remember – the more detail the better it will be understood by the other Member Clubs.

Constitutional Remits

In accordance with the Constitution, remits concerning alterations to the Constitution, must be received by the MotorSport New Zealand Office by 4.00pm 11^th February 2026 or will not be accepted for the 2026 Agenda.

All discussion items submitted must clearly explain the reason for it being raised as a discussion item. This includes listing your Member Club’s reasoning / explanation to enable other Member Clubs to adequately understand your reasoning. This will assist greatly in the progression and possible acceptance or otherwise of your discussion item.

Any discussion items received after the specified time and date may not be included in the agenda.

Discussion items must be received by the MotorSport New Zealand Office by 4.00pm 15^th April 2026 or will not be accepted for the 2026 Agenda.