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2025 MOTORSPORT NEW ZEALAND CONFERENCE, ANNUAL GENERAL MEETING AND AWARDS EVENING

MotorSport New Zealand advises all Member Clubs and their members that the 78th MotorSport New Zealand Conference, Annual General Meeting and Awards Evening will take place on  23 & 24 May 2025 as detailed in the attached Notice.

EVENT DETAILS

PROPOSED EVENT TIMETABLE
Friday 23 May 2025                                                                                                       Aotea Centre
Starts Ends Item
8:30 am Registration Desk Open
9:00 am 9:30 am Welcome and Introduction
9:30 am 10:30 am See. Experience. Love. Motorsport: MotorSport New Zealand’s 2025-27 Strategic Plan
10:30 am 11:00 am Morning Tea Break
11:00 am 12:30 pm Brett Harris – Understanding Risk Management and your obligations as a motorsport club
12:30 pm 1:30 pm Lunch Break
1:30 pm 2:30 pm Mike Keech – Impact Sponsorship
2:30 pm 3:30 pm TBC
3:30 pm 4:00 pm Afternoon Tea Break
4:00 pm 5:00pm TBC & Wrap Up
5:00 pm 5:45 pm Service Park
Saturday 24 May 2025                                                                                                  Aotea Centre
Starts Ends Item
9:00 am Registration Desk Open
8:15 am 9:00 am Rally NZ Ltd AGM (Rally NZ Stakeholders Only)
9:30 am 10:00 am Finance
10:00 am 10:30 am Morning Tea Break
10:30am 11:30am 78th MotorSport New Zealand AGM
11:30 am 12:30 pm Lunch Break
 
6:30 pm 7:00 pm Pre-dinner drinks Aotea Centre
7:00 pm Late 78th MotorSport New Zealand Annual Awards Evening
IMPORTANT DATES
Item Responsible Due Date

Remits to alter the Constitution
Honour Award Nominations

Member

13 Feb 2025 (100 days)

Nominations for Premier Trophies

Member

24 March 2025 (61 days)

Registration Form
Nomination Form
Remit Form and Discussion items

Member

4 April 2025 (50 days)

Nomination Acceptance Form including Profile

Nominee

4 April 2025 (50 days)

Accommodation bookings

Guest

Direct to Hotel

Agenda sent to Board & Members

MotorSport New Zealand

29 April 2025 (25 days)

Additional Awards tickets

Member/Guest

10 May 2025

FRIDAY CONFERENCE

Friday’s Conference is all about coming together and strengthening our sport for the future. In a new format for 2025, attendees learn from a range of informative presentations from experts and take part in collaborative discussions about shaping the future of MotorSport New Zealand.

Advisory Commissions will no longer hold individual seminars themselves, instead, Commission Chairs will provide representation across the range of seminars taking place.

Already confirmed for the 2025 Conference are presentations from sponsorship expert Mike Keech and leading health and safety lawyer, Brett Harris.

MotorSport New Zealand will be holding a session on our 2025-2027 Strategic Plan, how we’ve developed it and our plans to implement it.

More sessions will be announced in the build-up to the conference, but it’s safe to say there will be huge value for Licence Holders and Member Clubs alike.

Always a highlight of the Conference, ‘Service Park’ drinks will once again round out the day. This is a great opportunity for you to network and catch up with other passionate people whilst enjoying a drink.

SATURDAY CONFERENCE & AGM

A finance seminar and the 78th Annual General Meeting will take place in the morning, with the aim for formalities to be concluded by lunch time.

REGISTRATION

REGISTRATIONS:

Normal registrations are now closed. Please email morgen@motorsport.org.nz for late registrations.

Event Fees (per person), including GST:

  • $195.00 – Friday Conference only
  • $195.00 – Saturday AGM only
  • $315.00 – Two-Day Conference: Friday, and Saturday’s AGM
  • $445.00 – Saturday AGM and Awards Evening
  • $500.00 – Full event package: Friday Conference, Saturday AGM and Awards Evening
  • $295.00 – Awards Evening only
  •  

These event fees cover venue hire, administration costs and catering. A late fee of 60% of the chosen option (per person) will apply to all registrations received after 4.00pm 4th April 2025. Registration alongside payment of the registration fee must be received before attendance. No registrations will be accepted on the day.

ELECTIONS