TBC

Friday’s Conference will see more targeted seminars that balance both discussion and information with attendees. Advisory Commissions will no longer hold individual seminars themselves, instead Commission Chairs will provide representation across the range of seminars taking place.

Friday’s Conference will also be open to Clubs, Competitors, Volunteers and Officials to attend to provide input and engage in seminars. (There will be a modest fee for all attendees to cover costs).

‘Service Park’ will remain at the end of the day. This is a great opportunity for you to network and catch up with other passionate people whilst enjoying a drink.

Saturday morning will return to being restricted to Member Clubs and invited guests only. A finance seminar and the 78th Annual General Meeting will take place in the morning, with the aim for formalities to be concluded by lunch time.

In accordance with Rule 12.17 of the Constitution, Member Clubs are permitted to nominate one (1) Delegate and a maximum of two (2) Observers to attend the Annual General Meeting.

Registrations will open in January 2025, and a link will be provided in Part 2 of the notice.

MotorSport New Zealand is finalising preferential room rates with accommodation providers close to the event venue. These details will be circulated with registration information in January 2025.

Clubs are advised to refer to Rule 14 of the MotorSport New Zealand Inc Constitution available from the MotorSport New Zealand website for any initial questions around the rules for nomination.

When making election nominations, we recommend that Member Clubs:

(a)        Firstly, seek confirmation verbally from the person your Member Club seeks to nominate, that they will accept a nomination for the election; then,

(b)        Submit your Member Club’s completed Nomination of Election Candidate as per Rule 14.2 of the Constitution.

(c)        Forward that person (or get them to contact MotorSport New Zealand) the link to the Acceptance of Election Candidate Nomination form for them to complete advising them to submit this prior to the closing date stated in the table above. Please sure that they are aware that they will be required to have two Member Clubs nominating them for the election. This may be something your Member Club may need to assist them with by way of introduction to another Member Club

Please note that no nominations can be accepted by MotorSport New Zealand until:

• A corresponding Acceptance of Election Candidate Nomination is received from the Candidate; And
• The nomination is supported by two Member Clubs.

Both Member Club Nomination of Election Candidate and the Nominee’s Acceptance of Nomination must be received by the MotorSport New Zealand Office by 4.00pm 4^th April 2025 or will not be accepted for the 2025 Election.

Scott O’Donnell and Daniel Gaunt stay on as Elected Members. 
Ron Mackersy and James Dicey stay on as Appointed Members.

Only remits concerning the Constitution and/or National Sporting Code excluding the Appendices, will be considered at the Annual General Meeting.

All such remits must state the Constitution Rule Number or National Sporting Code Article number. If none are appropriate, please state “General” and an explanation of the remit along with the reason behind it. Please remember – the more detail the better it will be understood by the other Member Clubs.

Constitutional Remits

In accordance with Rule 12.3 of the Constitution, remits concerning alterations to the Constitution, must be received by the MotorSport New Zealand Office by 4.00pm 13 February 2025 or will not be accepted for the 2024 Agenda.

All other Remits

Remits concerning the National Sporting Code excluding the Appendices, must be received by the MotorSport New Zealand Office no later than 4.00pm 4^th April 2025.

Other Remits must be received by the MotorSport New Zealand Office by 4.00pm 4^th April 2025 or will not be accepted for the 2024 Agenda.

All discussion items submitted must clearly explain the reason for it being raised as a discussion item. This includes listing your Member Club’s reasoning/explanation to enable other Member Clubs to adequately understand your reasoning. This will assist greatly in the progression and possible acceptance or otherwise of your discussion item.

Any discussion items received after the specified time and date may not be included in the agenda.

Discussion items must be received by the MotorSport New Zealand Office by 4.00pm 4^th April 2025 or will not be accepted for the 2025 Agenda.

Any items or proposed changes concerning the Appendices to the National Sporting Code (such as Schedule R – Rallies) do not get considered at the Annual General Meeting.

These items or proposed changes can be raised at any time throughout the year with the MotorSport New Zealand Office directly who then will ensure it is considered by the appropriate Advisory Commissions.

All Remits and Discussion Items are to be submitted online using the online form Remits and Discussion Items.

Date: Saturday 24 May 2024

Location: Aotea Centre, Auckland CBD

Ticket prices will be confirmed in January 2025. Tables of ten will have guaranteed group seating, but groups of less than 10 people will be seated at mixed tables. The Annual Awards Function is the most prestigious event of the motorsport year and as such the dress code for the event is black tie.

Officials and Member Clubs are asked to bring to the attention of the judging panel, nominations for the following awards.

Awards criteria and lists of previous recipients is detailed on the here.

These Awards are not awarded annually by right.  It could well be that no outstanding achiever is evident from the nominations received; however, cases like this are in the minority.

Nominations are to be submitted online using the online form: Award Nominations.

Notes:

• A current member of the Board will only be considered for an award in exceptional circumstances.
• Current employees of MotorSport New Zealand are ineligible for an award.
• The Honour awards are printed and framed citations, not trophies.

 Award nominations are to be received no later than 4.00pm 13 Feb 2025 (Honour Awards) and 4.00pm 24 March 2025 (Premier Trophies)

Please note nominations received after these dates will not be accepted.

ALL NOMINATIONS ARE CONFIDENTIAL

TBA