76th Conference, AGM & Awards Evening (2023)
The page contains information pertaining to the 76th Conference, AGM and Awards Evening.
CONFERENCE & AGM DOCUMENTS & LINKS
CONFERENCE & AGM
Date: 19-20 May 2023
Below are the important dates relating to the 76th Conference and Annual General Meeting.
|Item||Responsible||Due Date (5.00pm)|
|Accommodation bookings||Guest||Direct to Hotel|
|Agenda sent to Board & Members||MotorSport New Zealand||28 April 2023 (22 days)|
|Additional Dinner tickets||Member Club/Guest||3 May 2023|
Inspiring the Next Generation Conference
“Inspiring the next generation” is the theme for the 2023 Conference. We all know Motorsport is an incredible sport but it’s not a secret our competitor base is ageing rapidly. To ensure our sport is strong in 10-20 years’ time, we need to ensure our sports organisational structure, sporting structure, rules, regulations and accessibility is fit for today’s teenagers as they are our future. Motorsport desperately needs a fresh intake of competitors, crews and volunteers under 35 years old. We all must challenge ourselves at this conference to think “just because we’ve done it this way for 20, 30, 50 or 75 years and it suits the current generation, is it going to suit our children, grandchildren and great-grandchildren in 20 years’ time?
Friday 19th May 2023 (all day):
These seminars will include interactive presentations from each of the Advisory Commissions along with the MotorSport New Zealand Office. These seminars are aimed at all levels of Club Members and are a good way to upskill Club Members who are involved in the running of club events and get their input.
The Friday timetable will be published in early 2023 and a separate form will be distributed to those attending so they may select which seminars to attend.
Friday’s registration also includes the ‘Service Park’ which includes drinks at the end of the day. This is a great opportunity for you to network and catch up with the other Member Clubs along with MotorSport New Zealand Staff, Board and Commission Members.
Saturday 20th May 2023 (AM):
Saturday morning will include a number of group seminars that will cover items that are specific to a Members Club’s involvement with MotorSport New Zealand and would be best suited for Club Members who are involved in the running of their Club and are also attending Saturday afternoons AGM.
Member Club – Please submit your details online using the online form AGM Club Registration
Board, Commission & D’Honneur Member – Please register using the online form AGM MSNZ Registration
Event Fees (per person):
- $100.00 – Friday Seminars only
- $150.00 – Saturday Seminars only
- $250.00 – Full Meeting (Friday Seminars and Saturday Seminars & AGM)
- $195.00 – Awards Function only
- $345.00 – Saturday Seminars & AGM and Awards Function
- $395.00 – 2 Day Conference & AGM and Awards Function
These fees cover venue hire, administration costs and catering and are inclusive of GST. A late fee of $100.00 per person will apply to all registrations received after 5.00pm 5th April 2023.
All Delegates and Observers MUST be registered and pay the registration fee prior to attendance. Any dietary requirements are to be noted on the AGM Club Registration.
No registrations will be accepted on the day.
MotorSport New Zealand has arranged for discounted room rates at the following venues.
Rooms are limited and will be booked on a strictly ‘first come, first served’ basis. Reservations should be made directly to the hotel using the link below prior to 20 March 2023. After this date, all spare rooms will be released.
InterContinental Wellington (AGM Venue)
Rooms are available from $295.00 a night
Buffet Breakfast is priced at $30pp and is charged on consumption in addition to the room rate
A contact number/email and credit card must be provided.
Guests are responsible for payment of room direct to the hotel.
Cancellation is 30 days prior to arrival date. Bookings cancelled within 30 days will be charged a cancellation penalty equal to the nights cancelled.
The link will expire 60 days prior to arrival or earlier if rooms are sold out. Please note rooms are subject to availability at all times.
$190 room only OR $205 room & breakfast for 1 person
To make a booking; Phone: 0800 731 444
Must quote CH64 at the time of booking
Breakfast not booked with room $30
Car parking $25
James Cook Hotel Grand Chancellor
Online booking link: Motorsport 18 May 23 – 21 May 23 – James Cook Hotel Grand Chancellor
Terrace Rooms – $220.00 per night per room
Executive Rooms – $265.00 per night per room
Member Club’s are advised to refer to the MotorSport New Zealand Inc Constitution (Rule 14) available from the MotorSport New Zealand website for any initial questions around the rules for Nomination.
At the 76th AGM, the following Board positions are open for election:
Elected Position (1 available)
- Deborah Day: has completed her third consecutive term of office and is not eligible for re-election.
Mark Mallard and Scott O’Donnell stay on
- James Dicey: has completed his first consecutive term of office. This position will be filled by the Board and not voted on at the AGM.
Advisory Commission Elections
Clubs are advised to refer to the MotorSport New Zealand Inc Constitution (Rule 14) available from the MotorSport New Zealand website for any initial questions around the rules for Nomination.
At the 76th AGM, the following Advisory Commission positions are open for election:
ClubSport (1 Position Available):
- Jacki Hanning: Was assigned by the Board for a limited term of office and is eligible for re-election.
Historic (1 Position Available):
- Bruce Dyer: has completed his second consecutive term of office and is eligible for re-election.
Race (1 Position Available):
- Richard Kelly: Was assigned by the Board for a limited term of office and is eligible for re-election.
Rally (1 Position Available):
- Tony McConachy: has completed his first consecutive term of office and is eligible for re-election.
Date: 20 May 2023, 7:00pm
The evening will commence at 6.30pm with pre-dinner drinks, and the meal will be a three-course set menu, served from 7.00pm, with dietary options available upon request.
Tickets are $195.00 per person. Numbers are limited therefore all tickets must be purchased by 3 May 2023. Tables of ten will have guaranteed group seating, but groups of less than 10 people will be seated at mixed tables.
Final numbers and the seating plan are provided to the venue/caterers on 4 May 2023. Names and seat placings cannot be changed after this date.
The Annual Awards Function is the most prestigious event of the Motorsport year and as such the dress code for the event is black tie.