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2024 MOTORSPORT NEW ZEALAND CONFERENCE, ANNUAL GENERAL MEETING AND AWARDS EVENING

GROWTH AND PARTICIPATION– SUSTAINING MOTORSPORT!

As a sport, whilst we know that there is a key focus on supporting Member Clubs on the retention of existing participants, we also need to focus on the fostering, expansion, and engagement of new participants to ensure the long-term viability of the sport. This year, the aim is for attendees and Advisory Commissions to discuss possible outcomes to develop strategies and initiatives for grassroots programs.

The weekend’s discussion aims to underscore the coordinated relationship between growth and sustainability, along with an understanding and awareness of our environment, and the responsibility for the correct management of it. The overarching outcome for the weekend should be to provide input on the direction of the roadmap for MotorSport New Zealand to thrive and be sustainable.

Attending the Conference and AGM is a great way for Member Clubs to network, ask questions, and be a part of the conversations. There is also no greater way to help shape the future of motorsport than standing for one of the vacant positions on one of our four sporting Advisory Commissions or the Board.

To cap the weekend off, we will also be holding the Annual Awards Evening which is always a special night celebrating our champions of the previous season and recognising those extraordinary people who make a big difference to our sport.

We look forward to seeing you all at the 2024 MotorSport New Zealand Conference and Annual General Meeting and Awards Evening on Friday 24 and Saturday 25 May 2024 at Te Pae Convention Centre in Christchurch.

                                                 

Wayne Christie                                                            Elton Goonan
President | MotorSport New Zealand Inc.                CEO | MotorSport New Zealand Inc.

EVENT DETAILS

PROPOSED EVENT TIMETABLE
Friday 24 May 2024 Saturday 25 May 2024
8.00 am Registration desk opens 8.30 am Registration desk opens
8.45 am Introduction 8.30 am Rally NZ Ltd AGM (Stakeholders Only)
9.00 am Seminars 9.00 am Seminars
12.40 pm Lunch Break 12.45 pm Lunch Break
1.30 pm Seminars 1.30 pm 77th MotorSport New Zealand AGM
5.00 pm Service Park
7.00 pm 77th Annual Awards Function

If you have a topic that you feel the relevant Advisory Commission, Department or MotorSport New Zealand should discuss either on Friday or Saturday(AM), please complete the Discussion Items form so that the topic or subject can be considered for inclusion in the seminars.

IMPORTANT DATES
Item Responsible Due Dates no later than (4.00pm)
Remits to alter the Constitution

Honour Award Nominations

Member Club 15 Feb 2024 (100 days)
Nominations for Premier Trophies

Commission Workshop Discussion Items

Member Club 25 March 2024 (61 days)
Registration Form

Nomination Form

Remit Form and Discussion Items

Member Club 1 Apr 2024 (50 days)
Nomination Acceptance Form including Profile Nominee 1 Apr 2024 (50 days)
Accommodation bookings Guest Direct to Hotel
Remits to alter the Constitution MotorSport New Zealand 25 April 2024 (30 days)
Agenda sent to Board & Members MotorSport New Zealand 1 May 2024 (25 days)
Additional Dinner tickets Member Club / Guest 1 May 2024 (25 days)
FRIDAY CONFERENCE

Friday 24th May 2024 (all day):

These seminars will include interactive presentations from each of the Advisory Commissions along with the MotorSport New Zealand Office. These seminars are aimed at all levels of Club Members and are a good way to upskill Club Members who are involved in the running of the club and get their input.

Friday’s registration also grants entry to the ‘Service Park’ at the end of the day. This is a great opportunity for you to network and catch up with the other Member Clubs along with MotorSport New Zealand Staff, Board and Commission Members whilst enjoying a drink.

SATURDAY CONFERENCE & AGM

Saturday 25th May 2024 (AM):

Saturday morning will include a number of group seminars that will cover topics specific to a Members Club’s involvement with MotorSport New Zealand and would be best suited for those Club Members who are also attending Saturday afternoon’s Annual General Meeting and are involved in the running of the Club.

Saturday 25th May 2024 from 1.30pm – Annual General Meeting:

In accordance with Rule 12.17 of the Constitution, Member Clubs are permitted to nominate one (1) Delegate and a maximum of two (2) Observers to attend the Annual General Meeting.

REGISTRATION

Please submit your details using the online Registration Form.  

Event Fees (per person) including GST:

$195.00 – Saturday’s Seminars & Annual General Meeting only

$295.00 – Two Day Conference (Friday and, Saturday’s Seminars & Annual General Meeting)

$395.00 – Saturday Seminars & Annual General Meeting and Awards Function

$450.00 – Two Day Conference (Friday and Saturday’s Seminars) & Annual General Meeting and Awards Function

$240.00 – Awards Function only

These event fees cover venue hire, administration costs and catering. A late fee of 60% of the chosen option (per person) will apply to all registrations received after 4.00pm 1st May 2024.

Registration alongside payment of the registration fee must be received before attendance. Any dietary requirements are to be noted on the Registration Form. No registrations will be accepted on the day.

ACCOMMODATION

MotorSport New Zealand has arranged for discounted room rates at the following venues. Please note that each accommodation venue will have their own terms and conditions and payment must be made direct.

Novotel Christchurch Cathedral Square

https://accorevents.com/offers/motorsport-nz-agm-christchurch

Via the link above, you can choose from a range of room available from single rooms to suites.

Walk to AGM Venue: 3 minutes

 

Ibis Christchurch

https://accorevents.com/offers/motorsport-nz-agm-christchurch

Via the link above, you can choose from a range of room available from single rooms to suites.

Walk to AGM Venue: 4 minutes

 

Distinction Christchurch Hotel

Distinction Christchurch Hotel – Booking Link

Promotional Code:          MOTORSPORT24

Via the link above, you can choose from a range of room available from single rooms to suites.

Walk to AGM Venue: 4 minutes

 

Quest Cathedral Junction Serviced Apartments

Studio- $160.00 per night per room

1 Bedroom Apartment – $209.00 per night per room

Tel: +64 3 222 2003  Ext: 7203 or 7204

Email: reservations@questcathedraljunction.co.nz

Website:  www.questcathedraljunction.co.nz

Walk to AGM Venue: 4 minutes

 

Rydges Latimer Christchurch

To access your special rates please visit www.rydges.com

  1. Select or Type in ‘Rydges Latimer Christchurch’
  2. Enter your dates from 21/05/24 – 28/05/24 and number of people and click ‘GO’
  3. Click ‘I have a code’
  4. In the ‘Corporate ID’ field enter your booking code: MOTORSPORT
  5. Click ‘UPDATE’
  6. Your special rates will appear on the rates screen

Walk to AGM Venue: 10 minutes

ELECTIONS

NOMINATIONS AND ELECTIONS

Clubs are advised to refer to Rule 14 of the MotorSport New Zealand Inc Constitution available from the MotorSport New Zealand website for any initial questions around the rules for nomination.

When making election nominations, we recommend that Member Clubs:

(a)        Firstly, seek confirmation verbally from the person your Member Club seeks to nominate, that they will accept a nomination for the election; then,

(b)        Forward that person (or get them to contact MotorSport New Zealand) the link to the Acceptance of Election Candidate Nomination form for them to complete advising them to submit this prior to the closing date stated in the table above. Please sure that they are aware that they will be required to have two Member Clubs nominating them for the election. This may be something your Member Club may need to assist them with by way of introduction to another Member Club; then,

(c)        Submit your Member Club’s completed Nomination of Election Candidate as per Rule 14.2 of the Constitution.

Please note that no nominations can be accepted by MotorSport New Zealand until:

Both Member Club Nomination of Election Candidate and the Nominee’s Acceptance of Nomination must be received by the MotorSport New Zealand Office by 4.00pm 1st April 2024 or will not be accepted for the 2024 Election.

BOARD POSITIONS
President One Position available Wayne Christie has completed his third consecutive term of office and is not eligible for re-election.
Board Member One position available Scott O’Donnell has completed his second consecutive term of office and is eligible for re-election.

Mark Mallard and Daniel Gaunt stay on as Elected Members. 
Ron Mackersy and James Dicey stay on as Appointed Members.

ADVISORY COMMISSION POSITIONS
ClubSport One position available Alana McIsaac has completed her first term of office and is eligible for re-election.

Helen Cameron, Glenn Howden and Paul Walbran stay on as Elected Members.

 

Historic One position available Tim Hill has completed his first term of office and is eligible for re-election.

Bruce Dyer, Leon Hallett and Wayne Perkins stay on as Elected Members.

 

Race One position available Blair Thorpe has completed his first term of office and is eligible for re-election.

Jeff Braid, Richard Kelly and Adam Simmons stay on as Elected Members.

Additional Member, Howard Atwill – Circuit Operators Representative, stays on. 

Rally One position available Craig Jessop has completed his first term of office and is eligible for re-election.

Brian Budd, Tony McConachy, and Chris Ramsay stay on as Elected Members.

Additional Member, Steve Foster – NZRC Representative, stays on. 

 

REMITS & DISCUSSION ITEMS

REMITS

Only remits concerning the Constitution and/or National Sporting Code excluding the Appendices, will be considered at the Annual General Meeting.

All such remits must state the Constitution Rule Number or National Sporting Code Article number. If none are appropriate, please state “General” and an explanation of the remit along with the reason behind it. Please remember – the more detail the better it will be understood by the other Member Clubs.

Constitutional Remits

In accordance with Rule 12.3 of the Constitution, remits concerning alterations to the Constitution .

Constitutional Remits must be received by the MotorSport New Zealand Office by 4.00pm 15 February 2024 or will not be accepted for the 2024 Agenda.

All other Remits

Remits concerning the National Sporting Code excluding the Appendices.

All Remits and Discussion Items are to be submitted online using the online form Remits and Discussion Items.

Other Remits must be received by the MotorSport New Zealand Office by 4.00pm 1st April 2024 or will not be accepted for the 2024 Agenda.

DISCUSSION ITEMS

All discussion items submitted must clearly explain the reason for it being raised as a discussion item. This includes listing your Member Club’s reasoning / explanation to enable other Member Clubs to adequately understand your reasoning. This will assist greatly in the progression and possible acceptance or otherwise of your discussion item.

Any discussion items received after the specified time and date may not be included in the agenda.

All Remits and Discussion Items are to be submitted online using the online form Remits and Discussion Items.

Discussion items must be received by the MotorSport New Zealand Office by 4.00pm 1st April 2024 or will not be accepted for the 2024 Agenda.

APPENDICES CHANGES

Any items or proposed changes concerning the Appendices to the National Sporting Code (such as Schedule R – Rallies) do not get considered at the Annual General Meeting.

These items or proposed changes can be raised at any time throughout the year with the MotorSport New Zealand Office directly who then will ensure it is considered by the appropriate Advisory Commissions.

AWARDS EVENING

ATTENDING

Date: Saturday 25 May 2024

Location: Te Pae Christchurch Convention Centre

The evening will commence with pre-dinner beverages and the formal proceedings will begin at 7.00pm. The meal will consist of a three-course set menu, with dietary options available upon request. The start time is yet to be confirmed.

Tickets are $240.00 per person.  Numbers are limited therefore all tickets must be purchased by 1 May 2024. Tables of ten will have guaranteed group seating, but groups of less than 10 people will be seated at mixed tables.

Final numbers and the seating plan are provided to the venue and caterers on 1 May 2024. Names and seat placings cannot be changed after this date.

The Annual Awards Function is the most prestigious event of the motorsport year and as such the dress code for the event is black tie.

Please note that if you are attending as a Member Car Club or MotorSport NZ representative, ticket purchasing is available as part of the Registration process.

Also, if you are an Award Winner, you will be sent an Invitation to RSVP for yourself and your party.

AWARD NOMINATIONS

Officials and Member Clubs are asked to bring to the attention of the judging panel, nominations for the following awards.

Awards criteria and lists of previous recipients is detailed on the here.

HONOUR AWARDS

PREMIER TROPHIES

Volunteer of the Year Jim Clark Memorial Trophy
Club of the Year Rally Founders Trophy
Ron Frost Award Steel Memorial Trophy
Distinguished Service Award Lupp Trophy
Award of Merit
Citation Award
Certificate of Outstanding Achievement
Membership of Honour
Special Award
MotorSport Wall of Fame

These Awards are not awarded annually by right.  It could well be that no outstanding achiever is evident from the nominations received; however, cases like this are in the minority.

Nominations are to be submitted online using the online form: Award Nominations.

Notes:

  • A current member of the Board will only be considered for an award in exceptional circumstances.
  • Current employees of MotorSport New Zealand are ineligible for an award.
  • The Honour awards are printed and framed citations, not trophies.

Award nominations are to be received no later than 4.00pm 15 Feb 2024 (Honour Awards) and 4.00pm 25 March 2024 (Premier Trophies)

Please note nominations received after these dates will not be accepted.

ALL NOMINATIONS ARE CONFIDENTIAL

PURCHASE TICKETS

You can purchase tickets to the Awards Evening here.